Business_Emails

The Use of Email in Business Communication.

It’s the 21st century and there are tons of ways to promote your business on the Internet, but none are as reliable as email marketing. The importance of email marketing is often questioned though. “Email?” some say, “Isn’t that outdated?” Not at all! With simple email marketing software you can integrate databases and implement segmentation techniques in order to narrow your focus to your most promising customers.

A little ingenuity and a good email marketing campaign can help you: Build relationships with loyal customers Add depth to your marketing Bring about repeat sales Keep in touch with the customer Let’s consider each of these factors in turn.

Function

Although it cannot and should not replace all face-to-face communication and others forms of communication, internal email usage can cover many areas within the business. Internal emails can function as an effective communication for sharing basic information, such as new cafeteria prices, paper use guidelines or security precautions, for example. Sending simple messages to an entire workforce with just the click of a mouse is fast, easy, convenient and can save the company money.

If saved, the email can function as proof of a message sent or received, and is easily accessible to remind the recipient of pertinent information. Many businesses use email as part of its marketing efforts to share information with prospects, customers, vendors.

Format

Business emails should be concise and to the point. Use plain text and common fonts with a simple signature line. Fancy graphics, fonts, and backgrounds can take up unnecessary storage space in the recipient’s inbox and may load slowly, or not at all. Stick to one topic in a business email and write only the things that are appropriate for anyone to read, as email forwarding makes it possible for originally unintended parties to receive the email. Proper grammar and spelling is very important in business emails because it reflects on you and your abilities. Attachments should be prepared in a format that any recipient can easily access/download.

Etiquette

Whether sending an internal or external email, the subject line should accurately represent the content of the email. Use proper punctuation and capitalization, and use bold, italics and white space to make important information stand out from the rest of the content. Use a salutation to begin the email and only send to individuals that readily need or request to receive information from your business. Business emails should be brief, positive and professional.

Considerations

Using email in business communication is certainly less personal than face-to-face communication. It can hinder social interaction and lead to less relationship building in the workplace. Misunderstandings are commonplace in written communication simply because the recipient cannot read the writer’s tone and expression, and therefore is left to interpretation. Consider that even though email can be quite informal, it is also a permanent record and should be treated carefully.

Effects

Email has been revolutionary in the world of business communication because information is quickly passed along with instantaneous efficiency and effectiveness. Employees are able to access information from a computer, phone or PDA nearly anywhere, and so are the company’s current and potential customers. The use of email within a business can greatly increase productivity for employees and can be a quick way to increase sales as well. More companies are using email communications as part of the marketing mix to communicate and interact with its target markets.

Simple, Powerful Email for Small Businesses

Give your business a professional makeover with email@yourbrand.com

Get your own branded business email at, WebGuruHost

 

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The Importance & Advantages of SSL Certificates.

SSL Certified?

As a man who works 24/7 within a web based industry I have come across many customers who ask “Why do I need SSL? What will it do for me?” This is an important question for anyone involved in the web to understand. SSL is the backbone of our secure Internet and it protects your sensitive information as it travels. It keeps the haters and criminals at bay and provides many direct benefits to you and especially your customers.

Firstly,

What is SSL?

SSL stands for “secure sockets layer” and is a form of security for sites that handle sensitive information such as customer names, phone numbers, addresses and credit card numbers. It creates a secure connection between a customer’s web browser and the server of the company they’re interacting with. SSL is essential for any site that sells goods or services as it ensures that all information handled stays private and secure.

What Are the Benefits of SSL?

Encrypts Information

The major purpose of an SSL certificate is to encrypt information so that it can only be read and understood by the intended parties. Information submitted on Internet forms often passes through more than one computer before reaching its final destination, and the more “stops” it has to make, the higher the chance that a third party could obtain access. An SSL certificate inserts random characters into the original information, rendering it incomprehensible to anyone without the proper encryption key. If the information does somehow wind up in the wrong hands, it will be unreadable and therefore useless.

Customers visiting your site will know that you have encryption in place in several ways. The most recognizable is the replacement of the “http” protocol with “https“. This shows that a page is secure and is backed up by another visual cue: a lock image somewhere in the browser’s status or location bar. Today’s savvy online shoppers know to look for these things before making any online purchases, and trust me, the stats show you that not having it can be dire.

We’ll take Google.ca as an example of SSL certified site. Here are the extra information you can have on a site that owns an SSL certificate:

You can also see the details of the SSL certificate:

Provides Authentication

You want to be sure that the information on your website, including customer information, goes to the correct server without being intercepted. When obtaining an SSL certificate, another type of protection called a server certificate is also issued. This certificate acts as a mediator between browsers and SSL servers to show that the SSL certificate provider can be trusted. Customers can view these documents to validate that the SSL certificate of your site is up to date and that the page they’re about to enter information on is really yours and not an imitation.

Necessary for Accepting Payments

In order to meet Payment Card Industry compliance, an online business needs an SSL certificate with the proper encryption of at least 128-bit. PCI standards verify that the SSL certificate is from a trusted source, uses the right strength of encryption and provides a private connection on any page that requires customers to enter personal information. Without a certificate that meets these standards, a site won’t be able to take credit card payments.

Guards Against Phishing

Phishing emails often contain links that lead unsuspecting customers to a convincing replica of an otherwise reputable site. Often disguised as advertisements or shipping confirmations, these emails attempt to gather credit card information for malicious use. However, the people who build these fake sites will have a hard time obtaining an authentic SSL certificate. When customers don’t see the signs of security on a site, they’re more likely to navigate away without entering any information.

Offers Added Brand Power

Companies that provide SSL certificates often offer site seals and other images that indicate well-trusted encryption is in use. Displaying these branded icons gives customers an added level of assurance that their information is safe as it travels.

Business Future Proofing

With threats mounting, companies are being prompted to adopt more advanced security measures. In this way, EV SSL represents a step that will be widely deployed in order to meet the bigger risks that come with e-commerce today. For companies that implement EV SSL now, they’ll be taking an important step toward future-proofing.

Entrust Datacard is an industry leader in EV SSL certificates. Our offerings can help your organization pave the road to a better and more secure online presence. This kind of security is something online patrons absolutely deserve — and increasingly, they’re coming to expect it.

Improves Customer Trust

All of these elements work together to create trust between a customer and a business. Providing your customers with security for all of their information and giving them ways to verify that security improves confidence and helps to ensure a positive buying experience.

Given the benefits, going through the authorization process necessary to obtain a trusted SSL certificate is worth the effort. Attempting to operate without one deters customers and makes it difficult or impossible to take payments. Online shoppers want to know that their sensitive personal information is safe as it goes through cyberspace, and investing in SSL security is the best way to give them that peace of mind.

Disadvantages of SSL

With so many advantages, why would anyone not use SSL? Are there any disadvantages to using SSL certificates? Cost is an obvious disadvantage. SSL providers need to set up a trusted infrastructure and validate your identity so there is a cost involved.

Because some providers are so well known, their prices can be overwhelmingly high.

Performance

Performance is another disadvantage to SSL. Because the information that you send has to be encrypted by the server, it takes more server resources than if the information weren’t encrypted. The performance difference is only noticeable for web sites with very large numbers of visitors and can be minimized with special hardware.

Overall, the disadvantages of using SSL are few and the advantages far outweigh them. It is critical that you properly use SSL on all websites that require sending sensitive information. Proper use of SSL certificates will help protect your customers, help protect you, and help you to gain your customer’s trust and sell more. If you’re still not sure why SSL should be used on your website contact me today.

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